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3635 - Student Overnight Activities

 Activities Management Washington County School District - Adopted 6-08, Revised 12-09-14; Revised 12-14-21


1. Purpose:

The purpose of this policy is to regulate student involvement in overnight student activities.

2. Policy:

2.1.  Approved student activities are NOT to last overnight unless they are associated with travel which requires an overnight stay.

2.1.1.  Activities which require an overnight stay are subject to appropriate supervision by chaperones.

2.1.2.  Slumber parties (sleepovers) or any other overnight activity not associate with required travel are strictly forbidden.

3. Procedure:

3.1. Activity Approval

3.1.1. An activity trip is the transportation of passengers to an activity, athletic event, educational event, or any other event/activity approved by administration, other than to and from school transportation.

3.1.2. All overnight activities must be pre-approved by the principal or the principal's designee.

3.1.3. Prior to any overnight travel, a travel request must be submitted and approved in accordance with the District travel policy.

3.2. Appropriate Supervision

3.2.1. Overnight travel activities must have a minimum of two chaperones.

3.2.1.1. A chaperon must be an instructor, coach, advisor, or other individual employed by and authorized to work for the Washington County School District.

3.2.1.2. If approved in accordance with District Policy 1105, an adult volunteer (over the age of 21) may also serve as a chaperone.

3.2.1.3. Because overnight chaperones have potential for unsupervised access to students, all chaperones must have already submitted to and received a satisfactory background check as a condition of employment or as part of the volunteer approval process prior to performing chaperone duties.

3.2.1.4. A chaperon remains with the assigned group, monitors behavior and must be available at all times day and night.

3.2.1.5. A chaperon must report inappropriate activities or behaviors to the trip sponsor (supervisor).

3.2.2. Overnight travel will be allowed only in grades 8 through 12. 

3.2.2.1. Two chaperons are required per bus in transit.  Each chaperone must be positioned on the bus to maximize observable oversight.

3.2.2.2   Reserved.

3.3. Non-approved activities

3.3.1. Parties that extend into the early morning hours are strictly forbidden by this policy regardless of the availability of faculty supervision.  At no time will parties that last through the night be approved by school administration.  In the interest of creating a controlled environment for graduation celebrations, special consideration will be given to school-sponsored grad nights.

3.3.2. At no time will school administration sanction, provide supervision for, or make school property available for any overnight activity.  (i.e. "Senior Sunrise" or all night yearbook-signing parties)

3.3.3. School administration may allow the use of school property and facilities for Grad Night and other non-school sponsored overnight activities.  Individuals who volunteer at these activities must be officially registered volunteers with the School District as outlined in policy 1105.


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